In this section we cover how to:
- Add new staff individually
- Add multiple staff at once
- Help with using the staff importer
- Help staff who didn't receive an email link
- Remove staff
For a step-by-step guide on adding staff, you can also watch our 'how-to' video.
Important: To add and manage staff, you must be a KIDDO Manager for your school.
If you are the KIDDO Manager for your school, when you click on ‘Dashboard’, you will see a ⚙ ‘cog’ icon in the black bar at the top. This allows you to set up classrooms, add and edit staff, import students, export results, set your year group programs, morning fitness, and year group sport. Follow the steps below to ensure you get set up correctly.
If you are not the KIDDO Manager for your school, when you click on ‘Dashboard’, you won’t see a ⚙ ‘cog’ icon in the black bar at the top. You will need to ask your KIDDO Manager to allocate you to your classroom/s so you can get started using the KIDDO dashboard. Your KIDDO Manager can promote additional staff to the Manager role as well. This is your school’s decision on who has which roles.
1. Adding new staff individually
- In the ⚙ ‘cog’ section, click on ‘Staff’
- Click 'Add Staff Member'
- You can allocate new staff members as 'Managers' or 'Educators'. When you are allocating their role, consider the following:
- Educators will only have access to the classrooms and students for the classes you have allocated to them
- Managers have access to all the classrooms and can add new classes, view professional development completions, edit programs, add staff members, etc
- Allocate each new staff member to their classroom/s
All staff you add who are NEW to KIDDO will receive an email with a link to log in and set up their password. If they don't receive this email, please check spam folders, and ensure you entered the correct email address.
If your staff member has previously had an account with KIDDO (either at another school or through a free trial), they will NOT receive an email with a link to log in. Instead, they can go to the login page and log in with their email address and password (they will now be attached to your school). If they can't remember their password, select 'Forgot Password' to receive an email to reset.
At any time, you can edit a staff member by:
- Click 'Staff'
- Click the three dots next to the staff member's name and select ‘Edit’
- You can then select/edit their classroom/s and what role you would like them to have
2. Adding multiple staff at once
Use the Staff Importer to import multiple staff at once. It can be a handy time-saving tool for those schools with large staff numbers.
Important: You can only import staff into one classroom at a time, OR you can choose not to select a classroom to import the staff into and manually add staff to different classrooms once they have been imported.
Follow the steps below to use it successfully:
- In the ⚙ ‘cog’ section, click on ‘Staff’
- Click on ‘Import staff’
- Click on the blue box ’Example template’. A spreadsheet will then be available to download and open.
- When entering your staff information into the import template:
- The headings of the spreadsheet must remain in row 1
- You will need to widen some of the columns (particularly email) - you can do this by dragging the border of the column header right or left
- Delete the example staff member (but not the heading row) from the template, e.g., John Smith
- Enter your staff data for all staff you would like to add - first name, surname, and email address into the appropriate columns in the same format as in the example data
- Save the completed import template file on your computer as a CSV file – take note of where you have saved it
- In the importer, click on ‘Choose file’ and find the CSV file on your computer
- Select the classroom you would like to allocate the staff to, or if you would like to allocate to a range of different classrooms, select ‘none’ and allocate the staff to classrooms after they have been imported
- Click on ‘Submit’, and if successful, you will see a message saying ‘Educators added’
After you have imported your staff:
- You should see the staff members you imported in your staff list.
- All staff you add who are NEW to KIDDO will receive an email with a link to log in and set up their password. If they don't receive this email, please check spam folders, and ensure you entered the correct email address.
- If your staff member has previously had an account with KIDDO (either at another school or through a free trial), they will NOT receive an email with a link to log in. Instead, they can go to the login page and log in with their email address and password (they will now be attached to your school). If they can't remember their password, select 'Forgot Password' to receive an email to reset.
- Once imported, you can allocate them to classrooms by clicking on the three dots on the right-hand side of their name in the staff list and selecting 'Edit'
- All imported staff will automatically be given the role of ‘Educator’. If you would like to change them to a ‘Manager’ role, click on the three dots to the right-hand side of their name in the staff section and tick the ‘Manager’ box
3. Having problems using the staff importer?
If it didn’t work, please read the instructions above and double-check that your formatting is correct and that the file you tried to import is a CSV file, not an XLS. Please get in touch with the KIDDO team if you continue to have problems - we are happy to help you.
Email: admin@kiddo.edu.au or call 08 6488 1378
4. My staff member didn't receive a link, or it has expired
- If your staff member has previously had an account with KIDDO (either at another school or through a free trial), they will NOT receive an email with a link to log in. Instead, they can go to the login page and log in with their email address and password (they will now be attached to your school). If they can't remember their password, select 'Forgot Password' to receive an email to reset.
- If your new staff member was sent a link, but it has expired, they can go to the login page, select 'Forgot Password' to receive a new email to set up their password. As long as you can see them in your staff list in your KIDDO account, this should work.
- If you are still experiencing issues, please contact us:
- Email: admin@kiddo.edu.au or call 08 6488 1378
5. Removing staff
This is a task you can only perform if you are a KIDDO Manager for your school. If you are, you'll see the ⚙ ‘cog’ icon in the black bar at the top of your 'Dashboard'
Removing staff who are no longer at the school:
- In the ⚙ ‘cog’ section, click on ‘Staff’
- Click the three dots next to the staff member's name and select 'Remove'