Log in and follow these simple steps to get your school set up for the new school year!

1. Set up your new classrooms

• In the ⚙ ‘cog’ section, click on ‘Classrooms’
• Click on 'Add Classroom'
• Allocate each class a title and a year group
  • For split classes, you can choose which year group you allocate your class to. You may want to consider:
    • The number of students in each year group in the class
    • The developmental levels of the students in the class
• Click 'Save'
• Repeat for all classes you would like to add

2. Check your staff

• In the ⚙ ‘cog’ section, click on ‘Staff’

• Add any new staff by clicking 'Add Staff Member'
  • You can allocate new staff members as 'Managers' or 'Educators'. When you are allocating their role, consider the following:                  
    • Educators will only have access to the classrooms and students for the classes you have allocated to them
    • Managers have access to all the classrooms and can add new classes, view professional development completions, edit programs, add staff members, etc
  • Allocate each new staff member to their classroom/s

All staff you add will receive an email with a link to log in and set up their password. If they don't receive this email, please check spam folders, ensure you entered the correct email address, and if still not received, please contact admin@kiddo.edu.au

• Remove any staff who are no longer at the school
  • Click the three dots next to the staff member's name and select 'Remove'    
• Allocate the correct classrooms to each staff member 
  • Click the three dots next to the staff member's name and select ‘Edit’
  • You can then select their classroom/s and what role you would like them to have

If you would like to import multiple staff at once, please see 'Adding and Managing Staff' for instructions on how to use the staff importer.

3. Move students to their new classrooms

• Click on the 'Dashboard' button in the top right-hand side of the page. You should be able to see all your classes, and there should be a 'Dashboard' button for each class
• Choose a class from the previous year and click 'Dashboard'
• Go to the 'Students' tab
• Select the checkbox on the left side of the name of all the students moving into a particular classroom. e.g., If there are 14 students from Year 1 Red moving into Year 2 Blue, click on all those students' names. 
• Once you have selected a checkbox next to a student's name, the option 'Move' will appear on the right side of the screen
• Click on 'Move'
• Select the classroom they are moving into (In this case, Year 2 Blue), and then click 'Move'
• Repeat the process for all students
• If students have left the school, there is no need to do anything - they just won't be moved into a classroom for the new school year

Time-saving tip: If you click on the box at the top of the column above all the individual students, it will select all students and allow you to move all of them at once (this is only helpful if they are all going to the same class for the new school year).

Watch the video - Adding and managing students

Note: To save time in larger schools, you can reimport your class lists each school year using the student importer. However, if the student details on the spreadsheet you import are different in any way from when you first imported them, e.g., spelling of name or formatting of their date of birth, they will be imported as a new student, and you will lose the ability to track progress. After re-importing one class, please check that they still have their existing assessments attached to them before re-importing any others. See below for instructions on how to use the student importer to import students. OUR RECOMMENDATION IS TO MOVE STUDENTS USING THE PROCESS DETAILED ABOVE, RATHER THAN REIMPORT. IF YOU CHOOSE TO REIMPORT - YOU DO SO AT YOUR OWN RISK, BUT PLEASE FOLLOW THE INSTRUCTIONS OUTLINED ABOVE TO ENSURE THERE IS A MINIMAL CHANCE OF ERRORS.

4. Add new students

There are two ways to import students:

Manually add individual students one at a time

• In the ⚙ ‘cog’ section, click on ‘Students’
• Click ‘Add student’
• Add the student’s details. If you would like to invite the parents/guardians of the student to access the parent hub, make sure you add the email for at least one parent/guardian. We highly recommend you do this to share the amazing resources available for parents and engage them in their child’s learning and development at this key age. See Parent Hub FAQs

Using the student importer - this is the quickest and easiest way

Note: You only need to import a student ONCE. After this, you only need to move them to their new classroom at the start of each school year

• In the ⚙ ‘cog’ section, click on ‘Students’
• Click on 'Import students'
• Click on the blue box ’Example template’.  A spreadsheet will then be available to download and open. Note: You can only import students into one class at a time
• Please enter your student data into the template, following the instructions outlined below. To speed up this process, you should be able to export class lists in Excel format from your school’s student management software – this will save you a lot of time:
  • The headings of the spreadsheet must remain in row 1
  • Widen some of the columns (particularly date of birth), so that it displays numbers instead of ### – you can do this by dragging the column border to the right or left
  • Delete the example students (but not the heading row) from the template, e.g., Draco Malfoy
  • Enter the students’ data from the classroom you are importing into the appropriate columns in the same format as in the example data
  •  *IMPORTANT* The only required criteria are first name, last name, date of birth, and gender* Date of birth must be entered in this format: d/mm/yyyy, e.g., 2/07/2015
  • Save the completed import template file on your computer as a CSV file – take note of where you have saved it
  • In the importer, click ‘Choose file’ and find the CSV file on your computer, then click 'Submit'
  • You should then see the students you have imported in your student list. If it didn’t work, please double-check that your formatting is correct. If you still encounter problems or need some help, please feel free to get in touch with the KIDDO team. We're happy to help

Watch the video - Adding and managing students

The minimum amount of information needed for each student is:

• first name
• last name
• gender
• date of birth 

You can also import students from the overview page:

• Click on the 'Dashboard' button in the top right-hand side of the page (or the 'Dashboard' button next to your class if you teach multiple classes) 
• Click on the subheading ‘Students' (it’s between 'Planner' and 'Insights')
• Click on ‘Create student’ or 'Import students'

5. Archive the classes from the previous year/s

• In the ⚙ ‘cog’ section, click on ‘Classrooms’
• Click on the three dots next to a classroom from a previous year
• Click 'Edit'
• Uncheck the box marked 'Active' and then 'Save.' You will not lose any of this data (and you can go back at any point to export data or make the classroom active again). The classroom just becomes hidden
• Repeat for all classes from previous years

6. Set your term dates

The KIDDO programs align with the public school term dates in each Australian state or territory. You can change the dates to align with your school term dates by following the instructions below.

• In the ⚙ ‘cog’ section, click on ‘Term dates’
• Click 'Customise'
• Click on the 3 dots to the right of each term and click 'Edit'
• Edit the term dates to suit your school term and then click 'Save'
• Repeat for all terms
• You can add additional terms by clicking the 'Add' button
• You can revert to the public school term dates at any time by clicking the red 'Revert' button

7. Align the programs with your school terms

• In the ⚙ ‘cog’ section, click on ‘PE Scope & Sequence’
• Choose the year group you would like to customise using the drop-down menu or by clicking directly on the year group
• Scroll down to the program schedule and click 'Customise'
• Click and hold on the blue program you would like to move, and then drag it to the appropriate dates
• Alternatively, click the 'x' in the top right-hand corner of each program to delete it. You can then drag and drop a program from the list above into the appropriate term dates
• You can revert to the KIDDO programs at any time by clicking 'Revert'

Now take some time to browse the website! Like us to guide you through? Watch the how-to videos below.