Log in and follow these simple steps to get your school set up for the new school year!
1. Set up your new classrooms
- In the ⚙ ‘cog’ section click on ‘Classrooms’
- Click on 'Add Classroom'
- Allocate each class a title and a year group
- For split classes, you can choose which year group you allocate your class to. You may want to consider:
- The number of students in each year group in the class
- The developmental levels of the students in the class
- For split classes, you can choose which year group you allocate your class to. You may want to consider:
- Click 'Save'
- Repeat for all classes you would like to add
2. Check your staff
- In the ⚙ ‘cog’ section click on ‘Staff’
- Add any new staff by clicking 'Add Staff Member'
- You can choose to allocate new staff members as 'Managers' or 'Educators'. When you are allocating their role consider the following:
- Educators will only have access to the classrooms and students for the classes you have allocated them
- Managers have access to all the classrooms and can add new classes, view professional development completions, pay membership, add staff members, etc
- Allocate each new staff member to their classroom(s)
- You can choose to allocate new staff members as 'Managers' or 'Educators'. When you are allocating their role consider the following:
All staff that you add will receive an email with a link to log in and set up their password. If they don't receive this email, please check spam folders, ensure you entered the correct email address, and if still not received, please contact admin@kiddo.edu.au
- Remove any staff who are no longer at the school
- Click the three dots next to the staff member's name and select 'Remove'
- Allocate the correct classrooms to each staff member
- Click the three dots next to the staff member's name and select ‘Edit’
- You can then select their classroom(s) and what role you would like them to have
If you would like to import multiple staff at once, please see 'Adding and Managing Staff' for instructions on how to use the staff importer.
3. Move students to their new classrooms
- Click on 'Dashboard '. You should be able to see all your classes and there should be a 'Dashboard' button for each class.
- Choose a class and click 'Dashboard'
- Go to the 'Students' tab
- Select the checkbox on the left side of the name of all the students moving into a particular classroom. E.g., If there are 14 students from Year 1 Red moving into Year 2 Blue, click on all those students' names.
- Once you have selected a checkbox next to a student's name, the option 'Move' will appear on the right side of the screen. Click on 'Move'
- Select the classroom they are moving into (In this case Year 2 Blue), and then click 'Move'
- Repeat the process for all students
Time-saving tip: If you click on the box at the top of the column above all the individual students that will select all students and allow you to move all of them at once (this is only helpful if they are all going to the same class for the new school year).
Watch the video - Adding and managing students
Note: To save time in larger schools, you can reimport your class lists each school year using the student importer. However, if the student details on the spreadsheet you import are different in any way from when you first imported them e.g. spelling of name or formatting of their date of birth, they will be imported as a new student and you will lose the ability to track progress. After re-importing one class, please check they still have their existing assessments attached to them before reimporting any others. See below for instructions on how to use the student importer to import students.
4. Add new students
There are two ways to import students:
- Manually add individual students one at a time
In the 'Students' tab of the dashboard click on ‘Create student’. Add the student’s details. If you would like to invite the parents/guardians of the student to access the parent hub, make sure you add the email for at least one parent/guardian. We highly recommend you do this to share the amazing resources available for parents and engage them in their child’s learning and development at this key age. See Parent Hub FAQs
- Using the student importer - this is the quickest and easiest way if adding whole classes of new students
Note: You only need to import a student ONCE. After this, you just move them to their new classroom each year at the start of each school year
- In the 'Students' tab of the dashboard click on ‘Import students’
- Click on the blue box ’Example template’. A spreadsheet will then be available to download and open. Note: You can only import students into one class at a time
- Please enter your student data into the template, following the instructions outlined below. To speed up this process you should be able to export class lists in Excel format from your school’s student management software – this will save you a lot of time:
- The headings of the spreadsheet must remain in row 1
- Widen some of the columns (particularly date of birth), so that it displays numbers instead of ### – you can do this by dragging the column border to the right or left.
- Delete the example students (but not the heading row) from the template e.g. Draco Malfoy
- Enter the students’ data from the classroom you are importing into the appropriate columns in the same format as in the example data
- *IMPORTANT* The only required criteria are first name, last name, date of birth, and gender* Date of birth must be entered in this format: d/mm/yyyy e.g. 2/07/2015
- Save the completed import template file on your computer as a CSV file – take note of where you have saved it
- In the importer, click ‘Choose file’ and find the CSV file on your computer, then click 'Submit'.
- You should then see the students you imported in your students list. If it didn’t work, please double-check your formatting is correct. If you still encounter problems or need some help, please feel free to get in touch with the KIDDO team. We're happy to help.
Watch the video - Adding and managing students
The minimum amount of information needed for each student is:
- first name
- last name
- gender
- date of birth
Note: you should be able to copy these over from existing class lists from your school’s class management software (most of these systems can export class lists to Excel) and modify if needed to fit the template provided.
5. Archive the classes from the previous year(s)
- In the ⚙ ‘cog’ section click on ‘Classrooms’
- Click on the three dots next to a classroom from a previous year
- Click 'Edit'
- Uncheck the box marked 'Active' and then 'Save' You will not lose any of this data (and you can go back at any point to export data or make the classroom active again). The classroom just becomes hidden
- Repeat for all classes from previous years
6. Set your programs to align with your school terms
We would recommend waiting until 2025 to do this step as this feature is having some upgrades to it over the Christmas break. In 2025, you will be able to set your school term dates and choose your region.
The KIDDO programs align with the Western Australian term dates. You can change the dates of the KIDDO program to align with your school term dates by following the instructions below.
- Click on the 'Dashboard' button in the top right-hand side of the page (or the 'Dashboard' button next to the class you want to change if you teach multiple classes)
- Click on the subheading ‘Programs’ (it’s between 'Assessments' and 'Lessons')
- Scroll down to 'Program schedule' where you will be able to see all the KIDDO programs
- Click 'Customise'. You will now be able to delete the KIDDO programs by clicking on the blue cross in the top right-hand corner of each program
- Drag and drop the KIDDO program into the dates you would like it to run. It will now appear on your dashboard on the dates you have chosen