There are just a few simple steps to set up your membership and it will all become easy!

If you are the KIDDO Manager for your school, when you click on ‘Dashboard’ you will see a ⚙ ‘cog’ icon in the black bar at the top. This allows you to set up classrooms, add and edit staff, and import students. Follow the steps below to ensure you get set up correctly.

If you are not the KIDDO Manager for your school, when you click on ‘Dashboard’ you won’t see a ⚙ ‘cog’ icon in the black bar at the top. You will need to ask your KIDDO Manager to allocate you to your classroom/s so you can get started using the KIDDO dashboard. Your KIDDO Manager can promote additional staff to the Manager role as well. This is your school’s decision on who has which roles.

 

1. Add your classrooms

  • In the ⚙ ‘cog’ section click on ‘Classrooms’
  • Click on 'Add Classroom'
  • Allocate each class a title and a year group
    • For split classes, you can choose which year group you allocate your class to. You may want to consider:
      • The number of students in each year group in the class
      • The developmental levels of the students in the class
  • Click 'Save'
  • Repeat for all classes you would like to add

If you don’t have any classrooms and just want to try things out, you can add an example classroom. Please do not enter any assessment data that is not real as this will be part of our live database of data which is used to calculate percentile ranks.

 

2. Add your staff

Adding new staff individually              
  • In the ⚙ ‘cog’ section click on ‘Staff’
  • Click 'Add Staff Member'   
  • You can allocate new staff members as 'Managers' or 'Educators'. When you are allocating their role consider the following:                  
    • Educators will only have access to the classrooms and students for the classes you have allocated them
    • Managers have access to all the classrooms and can add new classes, view professional development completions, pay membership, add staff members, etc
  • Allocate each new staff member to their classroom/s

All staff you add will receive an email with a link to log in and set up their password. If they don't receive this email, please check spam folders, ensure you entered the correct email address, and if still not received, please contact admin@kiddo.edu.au

At any time you can edit a staff member by:

  • Clicking 'Staff'
  • Click the three dots next to the staff member's name and select ‘Edit’
  • You can then select/edit their classroom/s and what role you would like them to have
Adding multiple staff at once

Use the Staff Importer to import multiple staff at once. It can be a handy time-saving tool for those schools with large staff numbers.

Important: you can only import staff into one classroom at a time OR you can choose not to select a classroom to import the staff into and manually add staff to different classrooms once they have been imported.

Follow the steps below to use it successfully:

  • In the ⚙ ‘cog’ section click on ‘Staff’, and then click on ‘Import staff’
  • Click on the blue box ’Example template’.  A spreadsheet will then be available to download and open.
  • When entering your staff information into the import template:
    • The headings of the spreadsheet must remain in row 1
    • You will need to widen some of the columns (particularly email) - you can do this by dragging the border of the column header right or left.
    • Delete the example staff member (but not the heading row) from the template e.g. John Smith
    • Enter your staff data for all staff you would like to add - first name, surname, and email address into the appropriate columns in the same format as in the example data
    • Save the completed import template file on your computer as a CSV file – take note of where you have saved it
  • In the importer click on ‘Choose file’ and find the CSV file on your computer
  • Select the classroom you would like to allocate the staff to, or if you would like to allocate to a range of different classrooms select ‘none’ and allocate the staff to classrooms after they have been imported
  • Click on ‘Submit’ and if successful you will see a message saying ‘Educators added’

After you have imported your staff:

  • You should see the staff members you imported in your staff list. Staff who have been imported successfully will automatically be emailed a link to set up their KIDDO login.
  • Once imported, you can allocate them to classrooms by clicking on the three dots on the right-hand side of their name in the staff list and selecting 'Edit'.
  • All imported staff will automatically be given the role of ‘Educator’. If you would like to change them to a ‘Manager’ role, click on the three dots to the right-hand side of their name in the staff section and tick the ‘Manager’ box.
 

Having problems?

If it didn’t work, please read the instructions above and double-check that your formatting is correct and that the file you tried to import is a CSV file, not an XLS. Please get in touch with the KIDDO team if you continue to have problems - we are happy to help you.

Email: admin@kiddo.edu.au or call 08 6488 1378

 

3. Add your students

There are two ways to import students:

Manually add individual students one at a time
  • Click on the 'Dashboard' button in the top right-hand side of the page (or the 'Dashboard' button next to your class if you teach multiple classes) 
  • Click on the subheading ‘Students' (it’s between 'Planner' and 'Insights')
  • Click on ‘Create student’. 
  • Add the student’s details. If you would like to invite the parents/guardians of the student to access the parent hub, make sure you add the email for at least one parent/guardian. We highly recommend you do this to share the amazing resources available for parents and engage them in their child’s learning and development at this key age. See Parent Hub FAQs

 

Using the student importer - this is the quickest and easiest way
Note: You only need to import a student ONCE. After this, you only need to move them to their new classroom at the start of each school year
  • In the 'Students' tab of the dashboard (it's between 'Planner' and 'Insights'), click on ‘Import students’
  • Click on the blue box ’Example template’.  A spreadsheet will then be available to download and open. Note: You can only import students into one class at a time
  • Please enter your student data into the template, following the instructions outlined below. To speed up this process you should be able to export class lists in Excel format from your school’s student management software – this will save you a lot of time:
    • The headings of the spreadsheet must remain in row 1
    • Widen some of the columns (particularly date of birth), so that it displays numbers instead of ### – you can do this by dragging the column border to the right or left.
    • Delete the example students (but not the heading row) from the template e.g. Draco Malfoy
    • Enter the students’ data from the classroom you are importing into the appropriate columns in the same format as in the example data
    •  *IMPORTANT* The only required criteria are first name, last name, date of birth, and gender* Date of birth must be entered in this format: d/mm/yyyy e.g. 2/07/2015
    • Save the completed import template file on your computer as a CSV file – take note of where you have saved it
    • In the importer, click ‘Choose file’ and find the CSV file on your computer, then click 'Submit'.
    • You should then see the students you have imported in your students list. If it didn’t work, please double-check your formatting is correct. If you still encounter problems or need some help, please feel free to get in touch with the KIDDO team. We're happy to help.

The minimum amount of information needed for each student is:

  • first name
  • last name
  • gender
  • date of birth

Note: you should be able to copy these over from existing class lists from your school’s class management software (most of these systems can export class lists to Excel) and modify if needed to fit the template provided. 

 

4. Set your programs to align with your school terms

The KIDDO programs align with the Western Australian term dates. You can change the dates of the KIDDO program to align with your school term dates by following the instructions below.

  • Click on the 'Dashboard' button in the top right-hand side of the page (or the 'Dashboard' button next to the class you want to change if you teach multiple classes)
  • Click on the subheading ‘Programs’ (it’s between 'Assessments' and 'Lessons')
  • Scroll down to 'Program schedule' where you will be able to see all the KIDDO programs
  • Click 'Customise'. You will now be able to delete the KIDDO programs by clicking on the blue cross in the top right-hand corner of each program
  • Drag and drop the KIDDO program into the dates you would like it to run. It will now appear on your dashboard on the dates you have chosen

 

Now take some time to browse the website! Like us to guide you through? Watch the how-to videos below.

KIDDO how to: Adding and managing classrooms

  

KIDDO how to: Adding staff