Staff Importer Instructions
The staff importer can be a handy time-saving tool for those schools or early learning services with large staff numbers.
Important: you can only import staff into one classroom/room at a time OR you can choose not to select a class/room to import the staff into and then manually add the staff to different classrooms/rooms once they have been imported.
Follow the steps below to use it successfully:
- In the Staff section of your Management menu click on ‘import staff’
- Click on the blue box ’example template’. A spreadsheet will then be available to download and open.
- When entering your staff information into the import template:
- The headings of the spreadsheet must remain in row 1
- You will need to widen some of the columns (particularly email), you can do this by dragging the border of the column header right or left.
- Delete the example staff member (but not the heading row) from the template e.g. John Smith
- Enter your staff data first name, surname and email address into the appropriate columns in the exact same format as in the example data
- You must enter the first name, surname and email address for all staff members you would like to add
- Save the completed import template file on your computer as a CSV file – take note of where you have saved it
- In the importer click on ‘choose file’ and find the CSV file on your computer
- Select the classroom/room you would like to allocate the staff to, or if you would like to allocate to a range of different classrooms/rooms select ‘none’ and allocate the staff to classrooms/rooms after they have been imported
- Click on ‘submit’ and if successful you will see a message saying ‘Educators added’
After you have imported your staff:
- You should then see the staff you imported in your staff list. Staff who have been imported successfully will automatically be sent an email with a link to set up their KIDDO login.
- Once imported, you can allocate them to classrooms/rooms by clicking on the three dots to the right side of their name in the staff list and selecting edit.
- All staff who are added will be given the role of ‘educator’. If you would like to change them to a ‘manager’ role, click on the three dots on the right side of their name in the staff section and tick the ‘manager’ box.
Having problems?
If it didn’t work, please read the instructions above and double-check that your formatting is correct and that the file you tried to import is a CSV file, not an XLS. Please get in touch with the KIDDO team if you continue to have problems, we are happy to help you.
Email: admin@kiddo.edu.au or call 08 6488 1378